Applicants are not consulted by phone in order to ensure the principle of equal treatment of applicants. For individual questions concerning the eSINNIS Portal, please contact the IT Helpdesk: IThelp@esf.lt
Non-IT related questions should be sent to the following email address: ltu@esf.lt
For transparency purposes, relevant answers will be added to the FAQ page.
The Call Conditions can be found here: Innovative Approaches Tackling Long-Term Unemployment.
All support for applicants can be found here: Resources.
Suppose your organisation is already validated by the Central Validation Service (status ‘validated’) and you have a Participant Identification Code (PIC), which you can find in the register of all EU programme participants. In that case, you do not need to submit the organisation’s registration certificate. You can check whether your organisation has already been registered here.
If the Central Validation Service has not validated your organisation (your organisation has not registered to obtain a PIC yet or has registered but the status is still ‘declared’, etc.), please provide the documents that prove your organisation’s legal status.
Under this Call, an entity may only participate as the coordinator in one consortium.
All data provided in the Application Form will be processed in accordance with the applicable data protection laws, including Regulation 2016/679. It will be processed solely for the purpose of the assessment of the application, the subsequent management of the grant and, if necessary, the monitoring, evaluation, and communication of the programme. For more details, see Article 14 of the Grant Agreement: annex-2_-grant-agreement-template_24.04.17.pdf
All applications must be submitted directly online via the eSInnis Portal ((e) Social Innovation Information System). Register to the eSInnis here: Registration | eSInnis+.
Connect to eSInnis after registration here: Login | eSInnis+.
Once the deadline has passed, it is no longer possible to make corrections, add mandatory or non-mandatory documents or submit the Application Form.
The experts, who evaluates the Application must have no oral or written communication with the applicant or the partners. If any problems arise during the assessment, the experts should contact the Granting Authority. The Granting Authority will decide whether the beneficiary needs to provide additional information or clarification, or whether the application should be assessed as submitted.
Any charts and images may be added to the Application as Annexes. To put them directly to the text in the Application is not possible.
Please refer to Annex 3 of the Call, which is the model Application Form:
https://www.esf.lt/data/public/uploads/2024/04/annex-3-application-form.pdf
To certify your language level, you must provide a declaration (Annex 8 Declaration of the Professional Competencies).
Annex 5 refers to previous projects and Annex 8 to your professional skills. If the two pieces of information match, you should include them in both annexes.
The Declaration of Honour must be signed by all Beneficiaries.
The Declaration of Honour for Beneficiaries (Annex 6 to the Application Form) is updated to include more flexibility in distributing the co-financing between the Beneficiaries. The 20% co-financing clause is no longer mandatory if a different arrangement has been specified in the consortium agreement. Annex 6 can be found here: Annex-6-amended-version-1.pdf
Preparation consultations are not provided. All analysis and preparation work must be completed prior to submission of the Application, which will be assessed after the submission deadline.
To be considered eligible, a consortium must include an applicant (coordinator) and at least one co-applicant from another EU Member State than the coordinator, or from an eligible non-EU country, as stated in Sections 6.1 and 6.2 of the Call Conditions. Furthermore, among these entities, at least one legal entity must demonstrate a proven track record of at least one year’s experience in the field of long-term unemployment. The proof of such experience should be declared in Annex 8 to the Application and can be found here: LTU-Annex-8.-v2.docx.
Natural persons cannot be applicants, co-applicants or associated partners. When forming the consortium, it is necessary to consider including an applicant (coordinator) and at least one co-applicant from another EU Member State than the coordinator, or from an eligible non-EU country, as stated in Sections 6.1 and 6.2 of the Call Conditions. Furthermore, at least one of these legal entities must have at least one year’s experience in the field of long-term unemployment.
There is no restriction on whether all consortium entities are of one type, e.g., all consortium members can be public legal entities. However, the applicant must explicitly explain how the member entities of the consortium will contribute to the mutual learning, joint work, and implementation of the project, what each member brings to the process, and how the mutual learning will be organised (e.g., peer review or any kind of peer support, etc.). The roles of the consortium members reflect their experience, and expertise or their need for knowledge and policy examples. In this respect, it is useful to include in the consortium a variety of stakeholders (NGOs, competent public authorities, employment providers, local communities, social economy entities, etc.).
There are no fixed conditions for the submission of supporting documents from associated partners and/or institutions that will support the project.
Section 6 of the Call Conditions provides information on eligibility, eligible participants, and consortium composition.
There is no template for a consortium agreement. Please note that a consortium agreement is for the internal use of the legal entities involved in the project implementation. You do not have to submit the agreement to the Granting Authority.
Only entities established in EU Member States, listed European Economic Area (EEA) countries, and countries associated with the ESF+ (Iceland, Montenegro, Norway, and Serbia) or countries with which an association agreement is being negotiated and for which the agreement enters into force by the deadline of this Call can be part of the Consortium (Moldova).
Projects should be transnational, involving at least two partners from different EU Member States or eligible non-EU countries (see Section 6.1 of the Call Conditions). Applicants can form national partnerships as long as the aforementioned transnational criteria are followed. The Call Conditions do not specify the number of national partners that the beneficiary has to cooperate with.
The current Call restricts international organisations from applying or partnering on a project. However, international organisations can participate in a project as associated partners.
An international organisation means an organisation and its subordinate bodies governed by public international law, or any other body which is set up by, or on the basis of, an agreement between two or more countries.
As stipulated in Call Conditions, Section 6.1. ‘Eligible participants’, in order to be eligible, the applicant acting as coordinator, co-applicants, and associated partners must:
– Be a legal entity (public or private body),
– Be established in one of the eligible countries, i.e.:
– EU Member States,
– Non-EU countries: listed European Economic Area (EEA) countries and countries associated to the ESF+ (Iceland, Montenegro, Norway, and Serbia) or countries with which an association agreement is being negotiated and for which the agreement enters into force by the deadline of this Call. Thus, we would like to kindly clarify that the agreement must enter into force by the deadline of this Call, which is 30 September 2024.
Unfortunately, the UK is not an eligible partner for this Call.
It is at the applicant’s discretion to select consortium members and agree on the innovative approach to be transferred or scaled up. As defined in the Call Conditions, beneficiaries – the signatories of the Grant Agreement (either directly or through an accession form) – are expected to collectively contribute to the smooth and successful implementation of the project. This means implementing their respective project parts properly, complying with their obligations under the Grant Agreement, and supporting the coordinator in fulfilling their responsibilities. In conclusion, it is up to the applicant to assign roles as he/she sees fit.
Costs of infrastructure and durable equipment are not eligible under the Call. If the equipment or other assets planned to be purchased in the project are classified as fixed assets according to the applicant’s accounting procedures, their expenditure is ineligible.
Please note that expenditure on consumables and supplies is eligible if it is necessary for the implementation of the project. These costs must be included in the cost category “B2. Other goods, works and services.”
Only management costs of the project Coordinator may be planned as direct costs of the project. Other co-applicants’ management costs, if any, cannot be covered by direct costs.
The European Competence Centre for Social Innovation manages the Social Innovation Match (hereinafter ‘SIM’) database, a platform that aims to promote the transfer and/or scaling up of social innovations across Europe. Currently, over 170 social innovation initiatives are already visible.
The European Competence Centre for Social Innovation manages the Social Innovation Match (hereinafter ‘SIM’) database, a platform that aims to promote the transfer and/or scaling up of social innovations across Europe. Currently, over 170 social innovation initiatives are already visible.
Please follow this link to register and to search for partners: Social Innovation Match | European Social Fund Plus
It is also planned to hold an Online Matchmaking Event during the application phase. Detailed dates are published on the website News – SI+ (socialinnovationplus.eu).
All projects must establish operational partnerships with at least one partner from a different Member State or eligible non-EU countries (see Section 6.1 of the Call Conditions). However, the partner does not necessarily have to be from the above-mentionned database. The SIM database is only to help you find a partner, but it is in no case mandatory. Please note that the partnership project must benefit the target group. Therefore, it is up to the beneficiary to know which partner would be suitable for their planned activities.
There is no simple answer to this question. It depends on many factors. The applicant has the best knowledge of their country or region and the target group they want to work with, so they can foresee inviting partners to help implement the project. It is also possible to think of informal as well as formal partners who will help with the project.
The Grant can only be received by the beneficiaries of the consortium (coordinator and partners). Thus, regranting is not possible. However, it is possible to involve employment providers in the project as a partner even after the Grant has been received by the consortium. For a detailed description of how to introduce new partners to the project who will act as employment providers, please refer to Section 2.4 ‘Requirements for employment providers’ of the Call Conditions.
Employment providers are understood in a wider sense, e.g., they are not necessarily national employment agencies. It can also be another entity, a local community, a municipality etc. As you can see from the description of previously tested local employment initiatives (Section 1.4 of the Call Conditions), there are different ways of employment depending on the country or regional settings, depending on the initiative itself.
The employment of target group members is an essential part of the Call. If you are not the employment provider for the target group of the project, you have to involve employment providers as described in Section 2.4 of the Call Conditions (Requirements for employment providers).
The inclusion of employment providers in the consortium is essential. However, if your organisation is going to act as an employment provider (meaning it will transfer remuneration to the long-term unemployed), then you are already in line with Section 2.4 of the Call Conditions.
It should be underscored that any opportunities created for the long-term unemployed persons must supplement existing offers and services rather than simply redistribute them. Each employment position is eligible for remuneration for a maximum of 24 months within the timeframe of the project. Long-term unemployed persons may be employed on a part-time basis, tailored to their capabilities, with flexible working options to accommodate their diverse needs and circumstances.
Also, secondment options are possible for the long-term unemployed in line with the applicable national laws. In this Call, secondments can only occur in national set-ups. This is different from temporary work, where an employee is temporarily leased to another company, which is not eligible under this Call.
For more information, please refer to Sections 2.4 ‘Requirements for employment providers’ and 2.5 ‘Essential elements of the application’ of the Call Conditions.
As stated in Section 2.5 (Essential elements of application) of the Call Conditions, any opportunities created for long-term unemployed persons must supplement existing offers and services rather than simply redistribute them. In other words, you have to consider if such job placements represent social innovation or if they simply reproduce existing offers available on the labour market, which would not comply with the essential elements and the aim of the Call.
For a more detailed explanation, please refer to the Call Conditions, Section 2.5 ‘Essential Elements of the Application: User-Centred Approach’. To clarify, under no circumstances should the long-term unemployed be forced out of any existing arrangements to include them in new ones. The participation/inclusion of the target group must be entirely voluntary. The remuneration process applies as set out in the Call Conditions.
The involvement of employment providers as beneficiaries of the projects allows them to utilise the grant for remuneration costs associated with long-term unemployment. Any additional costs incurred by the project partner must be clearly outlined in the Detailed Budget Table in accordance with the requirements set forth in the Call Conditions.
Remuneration costs must be planned in accordance with the requirements of national minimum wage legislation or, in countries where there is no national minimum wage, collective agreements for specific sectors. It should be noted, however, that long-term unemployed persons may be employed on a part-time basis, tailored to their capabilities, with flexible working options available to accommodate their diverse needs and circumstances. There is no requirement to employ target group members on a full-time basis.
The Call does not support regranting, which means that the Consortium may not distribute the Grant of the project to other entities.
In principle, yes, employment providers can be included on the application stage as associate partners. Section 2.4 explains that new employment providers who have not been included in the project at the application stage, but who will offer job places and would like to recruit long-term unemployed persons using the grant, may be included in a project as beneficiaries through an amendment to the Grant Agreement.
This model of employing members of the target group in different companies is eligible. There is no requirement in the Call Conditions for the duration of employment in one workplace or any restriction as to the number of workplaces, except that the total duration of employment cannot exceed 24 months.
For the duration of employment under this Call, there is no minimum duration, but a maximum of 24 months. Please refer to the Call Condition Section 2.4: “Each job is eligible for remuneration for a maximum of 24 months within the duration of the project.”
Unfortunately, this is not possible. All entities that will employ the unemployed must participate in the project as Beneficiaries. Please refer to Section 2.4 of the Call Conditions that states: “Secondment typically refers to the temporary transfer of an employee from their current original employer to work in another department, company, or location. (…) This is different to temporary work, where an employee is temporarily leased to another company, which is not eligible under this Call.”
It is possible if it corresponds to the other requirements of the Call. The wage subsidy for the long-term unemployed can only be used for their remuneration.
The eligible costs of a project are only eligible for its direct activities. The costs to which you refer may be covered by indirect costs.
For information on the assessment of operational capacity, please refer to Section 7.2 of the Call Conditions. Under this Call, only the operational capacity of the applicant acting as the coordinator will be assessed. In order to check if you meet the operational and financial capacity requirements, we recommend that you use the self-assessment checklist, which can be found here: Resources – SI+ (socialinnovationplus.eu).
The minimum requirement for the coordinator to be eligible is experience in the management of at least one consortium project (funded by EU or national funds). The list of previous projects must contain implemented and finished projects undertaken by the Coordinator or the lead project manager within the last 5 years (2020-2024). It is not required to submit the list of projects implemented by partners. The Coordinator must have sufficient experience in project management/coordination. The operational capacity requirements are described in detail in Section 7.2 of the Call Conditions.
A template for the list of previous projects to be submitted by the project Coordinator or the lead project manager is provided in Annex 5 of the Call Conditions. A Word document can be downloaded from LTU_Annex-5.-v2.docx. Once filled in, the list must be uploaded as an individual Annex to the Application Form in eSInnis.
You can indicate the operational capability experience of the lead manager in the text part of the document where you add the necessary information by clearly indicating this information in column (4) of the table ‘Other parties of the project’.
Projects that are implemented and finished within the past five years (2020-2024) are eligible for operational capacity under this Call. Please note that only projects implemented within the past five years and completed in period of 2020-2024 are eligible to prove the operational capacity, as indicated in Section 7.2 of the Call Conditions.
Only consortium projects (multi-beneficiary projects) that meet the requirements listed in Section 7.2 of the Call Conditions may be considered eligible to prove the management experience of the coordinator for operational capacity. Even though the project has transnational partners, it is ineligible for operational capacity if it is not a multi-beneficiary project.
Under this Call, only the operational capacity of the coordinator will be assessed. The experience of partners in implementing projects with a total budget of at least EUR 200 000 will not be assessed.
Yes, the coordinator (as a legal entity) must have managed at least one consortium project (funded by EU or national funds) as a consortium coordinator. Please note that a project must have a value of at least EUR 200 000, must have involved at least two partners (a coordinator and two project partners) and must be implemented and finished within the past five years (2020-2024).
The content of the Declaration of the Professional Competencies is specified in the Call Conditions (see Section 7.2). The coordinator’s declaration template is provided as Annex 8 to the Call Conditions and must certify:
In the Declaration, the applicant confirms that he/she will ensure that his/her staff have the necessary qualifications. It is not necessary to attach a curriculum vitae. However, a description of the experience and expertise of the staff must be provided in Section 2.3 of Part B of the Application Form.
Requirements set out in Section 7.2 of the Call Conditions: The coordinator (as a legal entity) has managed at least one consortium project (funded by EU or national funds) that was implemented and finished within the last five years (2020 – 2024), with a value of at least EUR 200 000 and with at least two partners (coordinator and 2 beneficiaries).
If the new project meets the aim of the Call and the other requirements set out in the Call Conditions, the transfer or scale-up of the social innovation is foreseen, there will probably be no double funding.
As it is stated in Section 7.2 of the Call Condition, you should provide a Declaration by the coordinator certifying professional competences, appropriate qualifications, proven experience in working with a long-term unemployment initiative for at least one year, and a very good command of English (C1 level or higher) (please see Annex 8 of the Call Conditions for a template).
There is no requirement set for the funding programme to be included in the Operational Capacity assessment. However, the operational capacity must meet the minimum criteria envisaged in Section 7.2 of the Call Conditions.
Erasmus+ KA2 projects vary according to the Call. If the grant was mono-beneficiary, then it does not comply with requirements of operational capacity. For example, if you were the only Beneficiary of the Grant when the Grant Agreement was signed, the necessary operational capacity is not assessed, even if you found/selected partners after the grant agreement was signed. Even if you found/chose partners after the signing of the Grant Agreement.
A possible option with KA2 projects which counts positively with the requirement of operational capacity is when you have received the Grant as the Consortium leader. Meaning / This means that you applied for the Grant as coordinator together with other partners. Of course, such project(s) should comply with other requirements stated in Section 7.2 of the Call Conditions.
If you ask about the assessment of operational capacity, we would like to refer you to Section 7.2 of the Call Conditions. It states that the Coordinator (as a legal entity) has managed (as a Coordinator) at least one consortium project (funded by EU or national funds):
If your question relates to the definition of a consortium in the LTU Call, to be considered eligible, a consortium must include an Applicant (Coordinator) and at least one co-applicant from another EU Member State or an eligible non-EU country other than the Coordinator, as stated in Sections 6.1 and 6.2 of the Call Conditions. Furthermore, among these entities, at least one legal entity must demonstrate a proven track record of at least one year’s experience in the field of long-term unemployment.
Only projects that aim to transfer or scale up proven and promising social innovations aimed at facilitating the integration or reintegration of the long-term unemployed into the labour market and/or fostering their social inclusion are eligible for funding.
Social innovations have to be already created and proven successful in other contexts. For further details please refer to Section 2 of the Call Conditions.
As defined in ‘Social experimentation – A practical guide for project promoters’ (2022), ‘transfer’ refers to the implementation of social experimentation in other contexts (either territorial or to a different sector); ‘upscaling’ refers to the implementation on a larger scale, i.e., expanding the scope of small-scale new solutions to an upper level (from local to regional, national, and/or European levels) to reach a higher number of beneficiaries.
The target group must include long-term unemployed persons who are defined as individuals of working age who have been without employment for at least 12 months, irrespective of whether he/she is officially registered with the national public employment services.
The target group of the project should be solely composed of long-term unemployed persons.
A beneficiary is responsible for the eligibility of the target group. The information on the participant should be checked in reliable national registers or other reliable sources of information. Please note that the beneficiary has no obligation to provide the Granting Authority with documents proving the status of a participant; however, they must keep such documents and make them available upon request from the competent authority.
We would like to highlight that the aim of this Call is to transfer or scale up proven and promising social innovations aimed at facilitating the integration or reintegration of the long-term unemployed into the labour market and/or fostering their social inclusion. App development is not an exclusion, but it should be clearly expressed how such activity is in line with the aim of the Call.
Applicants must propose projects that include at least the following six predefined mandatory categories of activities:
Applicants can also propose new activities or additional categories of activities that complement these examples, provided that they are in line with the aim of the Call.
For more details, please see Section 2.2. ‘Activities’ in the Call Conditions. Please note that the applicant must justify how the proposed activities will contribute to the objectives and outcomes of the project.
All projects must include at least six predefined categories of activities, which are outlined in Section 2.2 of the Call Conditions. Projects must transfer or scale up proven and promising social innovations aimed at facilitating the integration or reintegration of the long-term unemployed into the labour market and/or fostering their social inclusion.
Also, as stated in Section 2.5 (Essential elements of application) of the Call Conditions, any opportunities created for long-term unemployed persons must supplement existing offers and services rather than simply redistribute them. In other words, you have to consider if there is social innovation in such job placements or if it merely replicate existing offers on the labour market, which would not comply with the essential elements of application.
Each employment position is eligible for remuneration for a maximum of 24 months within the timeframe of the project. Long-term unemployed persons may be employed on a part-time basis, with their capabilities taken into account and flexible working options available to accommodate their diverse needs and circumstances. For more details, please refer to Section 2.4 of the Call Conditions.
No, there is no requirement to implement the same activities in all countries involved or to develop or scale up the innovative approach in more than one country.
In order to be eligible for funding, project costs must be related to the duration of the project implementation period. Thus, costs incurred before the start of the project are not eligible.
Project outputs are the results of the activities carried out and, therefore, the progress of the project. Project outputs are highly variable, depending on the project objectives, the planned activities and their structuring into work packages, the specific results, and the impact that a beneficiary is planning to achieve. When planning your project outputs, please consider the specificities of projects that aim at developing or scaling up of social innovation.
Applicants should demonstrate in their projects a focus on achieving the recommended outcomes, specifically by targeting the following areas (the list is not exhaustive):
For a detailed description of the recommended outcomes, please refer to Section 2.3 of the Call Conditions.
The aim of this Call is to encourage applicants to transfer or scale up proven and promising social innovations aimed at facilitating the integration or reintegration of the long-term unemployed into the labour market and/or fostering their social inclusion. Innovative approaches will be implemented by different institutions involved in the projects. Feedback from these institutions and relevant stakeholders is essential to understanding the successes and failures of the innovative approach and to providing insights and recommendations for further development of the approach.
An activity that is social in both its ends and its means, and in particular an activity that relates to the development and implementation of new ideas for products, services, practices, and models that simultaneously meets social needs and creates new social relationships or collaborations between public, civil society, or private organisations, thereby benefiting society and boosting its capacity to act.
Moreover, social innovation:
– is a collective social process involving distinctive participation of civil society actors and building new relationships between public, private, and third sector entities; and
– generates social outputs and impacts in the form of improved services, products, models, social relationships, standards, or policies that create a greater social impact than current practice and are therefore more effective in achieving the objectives of ESF+ and the European Pillar of Social Rights.
There is no minimum or maximum number of long-term unemployed participants involved. It all depends on the social innovation chosen and the activities envisaged.
Projects must involve entities from at least two eligible countries. The Call does not set a maximum number of partners and projects may involve more than two eligible countries (see Section 6.1 of the Call Conditions).
There is no requirement for partners to carry out similar activities.
Your application must describe in detail the successful social innovation you are planning to transfer or scale up, providing links and demonstrating its advantages over conventional activities with the long-term unemployed.
As already presented in previous reports, the aim of the Call is not to carry out research, but to transfer or scale up proven and promising social innovations aimed at facilitating the integration or reintegration of the long-term unemployed into the labour market and/or promoting their social inclusion. Research activities may be one of the foreseen activities of the project, but not the main activity. The project must comply with the essential elements.
Participating in the Mutual learning events is mandatory and for each face-to-face event we expect to receive up to 2 participants per project. Meaning, anyone from the consortium may take part in such events which will take place once per year (3 face-to-face events in total: Vilnius, Paris and Brussels). Planning those events is related to project management, but you may include them in other work packages as well, depending on the logic of your application. Also, there are no set dates for these events yet.
The application must cover all 6 Categories of Activity. You may choose to include additional activities if necessary and provide supporting evidence of how the additional activities contribute to the project’s outcomes.
The Beneficiary is responsible for the eligibility of the target group. The information on the participant should be verified in reliable national registers or other reliable sources of information. Please note that the beneficiary has no obligation to provide the Granting Authority with documents proving the status of a participant; however, they must keep such documents and make them available upon request from the Granting Authority.
There are no restrictions on previous workplaces if the person is considered long-term unemployed, which means they have not worked for at least the last 12 months.
The project can use several proven social innovations.
Projects’ budgets expect to range from a minimum of EUR 1 000 000 to a maximum EUR 3 000 000, but this does not preclude the submission/selection of applications requesting other amounts.
A consortium may submit only such projects with a budget range of between 1 and 3 million euros. Other amounts may be considered as well, but they must be clearly justified.
Under this Call, an entity may only participate as the coordinator in one consortium.
The eligible costs of the Call will be reimbursed up to the maximum funding rate fixed in the Grant Agreement, i.e., 80%. A co-financing of at least 20% must thus come from other resources than the EU budget.
According to the instructions provided in the sheet ‘Instructions’ of the Detailed Budget Table, the breakdown of the costs must be specified in the sheet ’Comments’ if any costs are included under the category ‘B.2 Other goods, works and services’. More detailed information on the services procured (type, scope, and price of services) is necessary for experts to assess the appropriateness and effectiveness of the costs planned. Please note that the information indicated in the application and in the Detailed Budget Table must be consistent. Adding notes in the comment section on how costs are indicated would facilitate the determination of the necessity of the costs.
Remuneration costs for the long-term unemployed persons of these new employment providers should be planned in a separate Work Package ‘Employment of long-term unemployed persons (other employment providers)’ and indicated under subcategory ‘Subsidised employment’ of the category C ‘Other cost categories’ in the Detailed Budget Table.
If the employment providers are not included in the consortium during the application stage, then the related remuneration costs of the long-term unemployed persons must be attributed to the coordinator. These costs will be transferred from the coordinator to the new employment providers through an amendment to the Grant Agreement at the project implementation stage. The new employment provider(s) will thus become additional beneficiaries of the project. These costs cannot be used by the coordinator for any purpose other than those indicated above.
Remuneration costs must be calculated in line with the minimum wage laws of the specific country or the collective bargaining minimum wage of the specific employment provider where the long-term unemployed persons are to be employed. Only the minimum wage (including any applicable wage taxes under national law) is eligible and must be included in the project budget.
This does not exclude employment providers from offering a higher remuneration for long-term unemployed persons from their own funds.
Each employment position is eligible for remuneration for a maximum of 24 months within the timeframe of the project. Long-term unemployed persons may be employed on a part-time basis, tailored to their capabilities, with flexible working options available to accommodate their diverse needs and circumstances. Applicants should plan the employment positions in terms of monthly units.
In the Detailed Budget Table, personnel costs must be coded in person-months. The cost per unit (person-month cost unit) is the average monthly personnel cost of all employees (or employees in the same or similar positions) concerned. The average monthly personnel cost is calculated on the basis of the actual costs incurred for one person during the last 12 months of full-time work.
Personnel costs are eligible if they:
The Grant under this Call takes the form of a lump sum. The maximum grant rate is 80%. Therefore, the total project budget should include the calculated contribution of the beneficiary. By signing the beneficiary’s declaration accompanying the Application Form, the applicant certifies that the beneficiary’s contribution will be financed from their own resources and will not be financed by other funds supported by the European Commission.
Costs of infrastructure and durable equipment are not eligible under the Call. If the equipment or other assets planned to be purchased in the project are classified as fixed assets according to the applicant’s accounting procedures, their expenditure is ineligible.
Please note that expenditure on consumables and supplies (e.g., raw materials, office supplies) is eligible if it is necessary for the implementation of the project. These costs must be included in cost category ‘B2. Other goods, works and services’.
In line with the maximum possible duration of the project (36 months), two prefinancing payments (plus an additional prefinancing, if applicable) and the final payment are foreseen:
– The first prefinancing payment of 60 % of the grant after the signature of the Grant Agreement;
– The second prefinancing payment of 25 % of the grant after approval of the first periodic report.
Where the expenditure of the previous prefinancing is less than 70%, the amount of the next prefinancing payment will be reduced by the difference between the 70% ceiling and the amount used.
The final payment (payment of the balance).
There will be no interim payments. The specific frequency, amount, and requirements of prefinancing will be defined in the Grant Agreement. For more details, refer to Point 4 of the Data Sheet and Articles 21 and 22 of the Grant Agreement.
The first prefinancing payment will be made within 30 days from the date of accession of all beneficiaries to the Grant Agreement or from the date of submission of a financial guarantee, whichever is the latest.
A lump sum will be paid when the results of this work package have been fully achieved (all planned deliverables have been achieved). Therefore, we recommend that beneficiaries break down the work package for management activities by year. This will allow you to declare the first management work package completed in the first periodic report.
At the beginning of your project, you will receive a prefinancing payment to ensure that you have the necessary cash flow to carry out your project activities. The first reporting period is up to the 18th month of the project (the periodic report must be submitted by the 19th month). In the periodic report, you must declare fully completed work packages by the 19th month of the project. If a work package is not fully completed (not all deliverables have been achieved and submitted, even if one deliverable has not been achieved), you will not be able to declare the work package as complete. The importance of the completeness of work packages was presented in the info session for applicants on 28 May:
If a work package has a duration, e.g., 20 months, you will not be able to declare the completed work package in the first periodic report. If all work packages have a duration of e.g., 20 months, no completed work packages will be declared in the periodic report (unless all deliverables are achieved by the end of the reporting period). Moreover, you will be able to declare 0 % of the first prefinancing payment used if no work packages are completed. Finally, the second prefinancing payment will be reduced by the difference between the 70 % ceiling and the amount used.
When planning your work packages, please bear in mind that a certain number of work packages must be completed by the 18th month of the project in order to be able to declare their completeness and the percentage (not less than 70 %) of the first prefinancing used. However, do not split the work packages into very small ones, but group them according to reporting periods.
The Grant under this Call takes the form of a lump sum. The payment of a lump sum is linked to the completion of the corresponding work package. This means that any redistribution of expenses between the work packages is not possible.
In order to declare a work package completed, the beneficiary will need to upload supporting documents to the Portal proving that all deliverables of a specific work package agreed in the Grant Agreement have been achieved.
The quality of the deliverables will be assessed on the basis of the information provided in the Grant Agreement. Should the quality be deemed insufficient, all costs associated with the work package will not be eligible. Therefore, we recommend that the activities to be carried out and the results to be achieved are planned very carefully, designed to be achievable, and described very clearly in the application.
There is no requirement to provide timesheets to the Granting Authority. Beneficiaries will need to provide supporting documents that prove the achievement of the deliverables specified in the Grant Agreement. Please note that the beneficiary is responsible for keeping financial records in line with national and EU legislation.
A lump sum will be determined during the assessment of the application on the basis of the submitted Detailed Budget Table linked to the work packages.
The applicant foresees the total amount of funding needed for the project when preparing the application. The Agency checks the eligibility of the costs during the assessment process and the maximum 80% of the requested funding is calculated at the time of signing the agreement. The applicant has to ensure that the implementation of the project activities will ensure the use of the necessary expenditure.
The lump sum will be paid once the WP has been completed and the deliverables have been achieved. Therefore, when planning of the flow of funds, we urge you to plan the WP and deliverables in accordance with the planned payments (with the periodic reports).
The payment will be due within 90 days of receipt of the periodic report.
The lump sum will be paid once the WP has been completed and the deliverables have been achieved. Therefore, when planning the flow of funds, we urge you to plan the WP and deliverables in accordance with the planned payments (with the periodic reports).
In line with the maximum possible duration of the project (36 months), two prefinancing payments (plus an additional prefinancing, if applicable) and the final payment are foreseen:
– The first prefinancing payment of 60% of the grant after the signature of the Grant Agreement.
– The second prefinancing payment of 25% of the grant after approval of the first periodic report.
Where the expenditure of the previous prefinancing is less than 70%, the amount of the next prefinancing payment will be reduced by the difference between the 70% ceiling and the amount used.
The final payment (payment of the balance).
There will be no interim payments. The specific frequency, amount, and requirements of prefinancing will be defined in the Grant Agreement. For more details, please refer to Point 4 of the Data Sheet and Articles 21 and 22 of the Grant Agreement.
The first prefinancing payment will be made within 30 days from the date of accession of all beneficiaries to the Grant Agreement or from the date of submission of a financial guarantee, whichever is the latest.
No, the payment will only be paid for the completion of the WP and the deliverables achieved. We advise you to plan your WPs according to Reporting Periods to ensure the necessary cash flow. Major WPs lasting for longer periods can be split into smaller ones.
The lump sum will be paid once the WP has been completed and the deliverables have been achieved. Therefore, when the planning of the flow of funds, we urge you to plan the WP and the deliverables in accordance with the planned payments (with the periodic reports).
Any costs during the project implementation should be covered by the Consortium. Only the management costs of project coordinator may be planned as direct project costs . The management costs of other partners, if any, can only be covered as indirect costs. Employment providers may be project partners and their expenses may be covered by the Grant. Such partnerships may be established as presented in Section 2.4 of the Call Conditions.
You can plan project activities, including mandatory ones, in your own logic that best fits your project.
Yes, the Application must include the full gross salary.
You must comply with national minimum wage rules, or a collective agreement established in the country. You can also refer to the minimum wage data provided by Eurostat: Template_SE_Minimum_wage_statistics_2024S02.xlsx (live.com) or use any other legal reference justifying cost calculations.
You should base your calculations on the current national minimum wage rules, or a collective agreement established in the country.
To answer questions 4 a), b), c), the applicants should plan the employment positions in terms of monthly units. That means that all calculations should be made for one person in full-time employment. This provides flexibility to make changes as indicated in question a).
The LTU Call only subsidises salaries equivalent to the country’s minimum wage. If the minimum monthly wage in your country is €800, you cannot calculate more in the budget table. The co-financing will be calculated on the basis of the minimum wage.
As stated in Section 2.4 of the Call Conditions: “Remuneration costs must be calculated in line with the minimum wage laws of the specific country or the collective bargaining minimum wage of the specific employment provider where the long-term unemployed persons are to be employed. Only the minimum wage (including any applicable wage taxes under national law) is eligible and must be included in the project budget. This does not exclude employment providers from offering a higher remuneration for long-term unemployed persons from their own funds.”
The payment of a lump sum is linked to the completion of the corresponding WP. This means that any redistribution of expenses between the Work Packages is not possible.
Under this Call only the project coordinator’s costs related to project management are eligible to be funded from the direct costs. Project co-applicants cannot cover their project management costs from direct costs.
Participating in the Mutual learning events is mandatory. For each face-to-face event, we expect to receive up to 2 participants per project; any member of the Consortium can participate in these events which will take place once per year (3 face-to-face events in total: Vilnius, Paris and Brussels). Planning for these events is linked to project management, but you can also include them in other work modules, depending on the logic of your Application.
This information has not yet been confirmed, we will keep you informed.
Partners can cover any costs related to travel to the location where Mutual events will take place. Accommodation and subsistence costs can be included as well.
Only the project Coordinator’s management costs may be planned as direct costs of the project. The management costs of any co-applicants, if any, must be covered only by indirect costs.
This rule only applies to Management WP.
Correctly. Once you have signed the Grant Agreement, you will receive the first pre-financing payment to start your project.
This is possible, but you must follow the logic of the project and the list of WPs to carry out the project activities successfully.
Only costs related to proper implementation of the activities are eligible. The Call does not exclude skills development, but reskilling and upskilling in general are not the aim of the Call.
The Call aims to integrate the long-term unemployed persons into the labour market and communities, and to provide them with individual support (on-job training, counselling, coaching and other similar activities). Only expenses covering remuneration of the long-term unemployed persons are eligible. When planning your activities, be sure to follow the description of the mandatory categories of activities, outcomes and essential elements of the Application set in Sections 2.2, 2.3, 2.5 of the Call Conditions.
Only the management costs of the project Coordinator may be planned as direct project costs. The management costs of any other co-applicants can be covered by indirect costs.
No, these costs must be transferred from the Coordinator to the new employment provider through an amendment to the Grant Agreement at the project implementation stage. For more details, please refer to the Call Conditions, Section 2.4.
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Last modified: 2025-01-31
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